Requesting copies of birth, death or marriage certificates is currently unavailable

We are currently unable to process any requests for copy birth, death or marriage certificates. Please try again later this week.

Register a birth

Book an appointment

Certificate Price Increase – from 28 May 2024 the General Register Office brought in a price increase for the whole of England and Wales. The new fee for a copy Birth or Death Certificate is now £12.50 each.

All births should be registered in the district where the baby was born.

If your baby was born in Stoke-on-Trent, please be aware that the Registration Service is now located in our new offices in the Civic Centre, Glebe Street, Stoke, ST4 1HH.

On arrival at the Civic Centre entrance, please follow the signage to the new separate entrance on the corner of the building, just past The Glebe pub.

Please don’t pay for any copy certificates at the time of booking an appointment. Certificates can be paid for by card at the time of Registration. If you still choose to pay for certificates at the time of booking, you will be asked to pay the increased statutory fee of £1.50 per certificate ordered.

Births should usually be registered within 42 days.

The baby's mother usually registers the birth but the baby's father can register if he was married to the mother at the time of the birth. If the baby's parents are not married, the father's details can be entered into the register only if both parents attend together to register the birth. It is not necessary to bring the baby along to the registration, please avoid bringing babies and children along to the appointment with you where possible.

Please arrive no more than 10 minutes before your appointment time, as we have limited waiting space in the building. If you arrive more than 10 minutes late for your appointment you will not be seen and will be asked to make another appointment.


Royal Stoke University Hospital is located in Stoke-on-Trent.

If you register at an office outside Stoke-on-Trent, the registrar will record the details on a form of declaration and send it to us, where we will enter the details onto the birth register. 

You should wait 10 working days from the date of declaration before applying to us for a certificate. The birth will be registered and certificate issued and posted to you in due course. Unfortunately we have a backlog of applications and this may take up to 8 weeks, please do not chase your application we are working hard to resolve this and thank you for your patience and understanding.

Birth Registrations after Surrogacy, do not book an appointment please email the Register Office to request a longer appointment.


Stoke on Trent Registration Service Update – Birth Re-Registrations

Our Birth Re-Registration Service is now open.

If you have already submitted an application please email register.office@stoke.gov.uk to request an appointment. Please include: The Child’s name and date of birth, Parents names and contact details.

To submit a new application please complete the relevant form found on GOV.UK and email to register.office@stoke.gov.uk

You can find the links to the forms below:

Application to add natural fathers details

Application following Marriage or Civil Partnership


Hungry Little Minds

Hungry Little Minds Stoke / Staffordshire is a free service for the parents of new babies, it sends parents two emails a month showing:

Easy activities to try at home, tailored to your baby’s age

Baby groups, sessions and events near where you live

Reminders when your baby’s health checks are due

Because you’re registering a birth with us, we think you’ll want to hear more about this service. If you would like to receive emails from the Hungry Little Minds service, just click the following link to subscribe:

Hungry Little Minds email sign-up