Holding an event in our parks

Stoke-on-Trent has dozens of fantastic parks and greenspaces which host many events and activities every year.  If you would like to hold an event or activity in a park or greenspace in Stoke-on-Trent, please contact the Community Development Team by emailing communities@stoke.gov.uk or calling 01782 233265.

For us to grant permission for the event or activity to take place, we need you to inform us by the following notice periods:

  • Two months’ notice for small events
  • Three months for events with an expected attendance of between 500 to 5000
  • Six months for anything with a larger attendance

We will ask you to complete an application form or event management plan as well as a risk assessment and basic site plan.  We will also ask you to sign a terms and conditions form and to show us that you have public liability insurance in place for your event.  We may ask you to supply other documents depending on the nature of your event.

If your event is medium to large in size, you may be asked to attend a meeting of the city’s safety advisory group which is made up of emergency services and local authority representatives. That might sound a bit daunting but it is only to help make your event as safe as possible.