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TitleUK City of Culture 2021 - Film, Photography and Live streaming Brief
Contract Reference NumberPH/2017/262
InformationUK City of Culture 2021 - Film, Photography and Live streaming Brief Outline requirements. Stoke-on-Trent City Council is holding a celebration event in Hanley city centre on 29 April. This is to mark the official submission of Stoke-on-Trent's bid to be named UK City of Culture 2021. It is also to say thanks to everyone in the city who's got behind the bid and helped to date. We are seeking to commission support to cover: Lot 1 : Photography of the event Lot 2: Livestreaming of the event so a wider audience can enjoy what's happening even if they can't make it in person (not specified how this will take place) Lot 3: Film and create a one minute edited film and edit shorter sharable content (six films) for social media from the one minute film The support can be commissioned on an individual basis or as an overall project. When putting your submission in, please indicate which elements above you will be looking to deliver by using the lot number above. Background of UK City of Culture 2021. The UK City of Culture title is designed to use culture as a catalyst for economic and social regeneration and raise the profile of arts and creativity locally and across the country. It also helps cities develop a broader high quality arts and culture sector, as well as attract increased business investment and boost tourism. Since winning the title in 2013, Hull has seen a £1bn investment and it is estimated that the city's economy will have a £60m boost this year. The deadline for all cities to submit their bid for the first round of the competition is on Friday 28 April and the celebration event on Saturday 29 April will mark this milestone. There's something in the water, duck event and our artistic vision. Our vision is to capture the activity that's happening in and around the city centre on 29 April, show our support for the bid and showcase why we believe Stoke-on-Trent should win UK City of Culture 2021. We want to commission support that will help us to tell this story not only to the people of this city and our many partners further afield but also show the judges exactly what we can do. The event is free for members of the public to attend and will see a range of high quality, artistic and engaging content for people to enjoy. We would like the support we commission to help us showcase how and why we believe Stoke-on-Trent should win, to capture the show stopping events on 29 April in the city and to capture the reaction of the people of Stoke-on-Trent to the bid and to the celebration. This will be held across multiple sites but the main event will be a performance by Avanti. For previous performances see http://avantidisplay.co.uk/ We would therefore like activity to include interviews and community voices, aerial shots and intense subjective sequences which conveys the performance on the night and the build up to it. We are also open to innovative ideas which will engage our audiences and help to communicate our key messages to our mixed audiences. Due to the logistics of the site, limited power, no Wi-Fi etc. plus a challenging site with water and crowds, this opportunity needs to be considered by experienced professionals used to working under pressure. Our requirements. Due to the timeline of the project we seek a company who can work to a tight deadline. Please see the project timeline below. Stoke-on-Trent City Council is open to submissions from: • Film companies who are experienced in and have an excellent track record of delivering high quality, innovative and engaging short documentary style films. • Experienced live stream companies who can effectively capture the action of the event • Photographers who can capture the story behind the event and for it to be used in a number of ways - on-line, across social media, etc. Project timeline. • Closing Date for all submissions is 5pm on Monday 24th April 2017 • Decision to be confirmed to successful bidder on morning of Tuesday 25th April 2017. • Availability to discuss and agree the project between 25th April and 27th April 2017. • Site visit to take place on dates above. • Availability on 28 April for pre-run through and potential pre-event activity likely to be scheduled in the evening. • Availability on 29 April for the event which will be underway for the public between 5 and 9pm. • Dates for content to be agreed with successful bidders. Project requirements. • A number of photography images capturing all the action that can be used across a range of channels • To develop and produce and deliver a high quality, innovative and engaging one minute film, showcasing Stoke-on-Trent's bid to be UK City of Culture 2021 and to produce six short films to be used on social media platforms from this one minute film. • To livestream in the best way and to the widest possible audience the activity taking place on 29 April. • Project requirements can and will be considered both on an individual basis for each element or as an overall project. The commission will: • Be produced to the highest quality in terms of content, visuals and sound. • For non-live content, be presented to the commissioners for final approval. The commissioners retain overall editorial control. • Be informative, enjoyable and engaging to a mixed audience. The commissioners will: • Provide key information in relation to the bid • Provide project support (for example participant contact details, scheduling and location approval) • Provide logos and guidance for branding The successful applicant will: • Meet the criteria of the submission details below. • Meet the deadlines for the production set out by The Culture Team • If you are interested in this commission or you would like to get in touch please contact Louise Eltringham on email louise.eltringham@stoke.gov.uk or emma.rodgers@stoke.gov.uk or telephone 01782 232309. Submission. To be considered for this commission please submit the following information: • A detailed quote, including a budget breakdown. • A proposal outlining your response to the requirements of the brief (this should include an outline plan of delivery) and your ability, capacity and experience to deliver the project - Max 300 words. • A site visit whereby site logistics can be understood and key filming locations understood. • Full contact details, including biographies of who would deliver the project. • Summary of relevant credentials including two examples of success previous work. Case studies (embedded in document and / or via links) All applications to be submitted via email to louise.eltringham@stoke.gov.uk before 5pm - Monday 24th April 2017. Please note the project partner is not liable for any costs incurred in responding to this document. All submissions that arrive after this date and time or do not include all of the required information will not be included in the selection process.
Award CriteriaMEAT
Is the opportunity suitable for small and medium businessesYes
This is being advertised on the Stoke-on-Trent City Council website, Facebook, Twitter and Google+.
Closing Date/Time24/04/2017 17:00:00
Contract Start Date2017-04-25 00:00:00
Contract End Date
Contact DetailsLouise Eltringham
01782 233535
louise.eltringham@stoke.gov.uk

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