- How we use your data
-
The Health and Social Care Act 2012 under section 12 gives local authorities power to perform the public health function. This means the council now has a ‘duty to improve the health of the people and will have responsibility for commissioning appropriate public health services’
We are a data controller for the personal information we hold about you in relation to the Active Families Programme (family weight management service).
The data will be used:
- to confirm the referred participants meet the Active Families programme criteria to access the programme
- for the commissioned provider (Groundwork West Midland) to make contact with you to provide further information and an invitation to attend the Active Families (family weight management) programme.
- to inform the referring GP/health care professionals where relevant of your progress on the Active Families programme. This will include information on:
- declined invite
- did not attend
- did not complete the programme
- completed the programme.
- could not be contacted
- for monitoring, evaluation and audit purposes, this will include a breakdown of the number of referrals and outcomes, no individualised personal details are submitted, this is conducted by the Provider (Groundwork West Midland)
The lawful basis for processing this data under the GDPR is:
- article 6 (1) (e): for the performance of a task carried out in the public interest
- article 9 (2) (i): for reason of public interest in the area of public health
When you access the Active Families programme the following information will be collected about you:
- name
- address
- telephone number
- children's names
- children's dates of birth
- children's agee
- gender
- name of children's school
- whether child’s weight falls within 91st to 98th centile
- ethnicity
Inclusion criteria:
- children age between four to 11
- registered with a GP, or lives or goes to school in Stoke-on-Trent
- parent/carer willing to take part in the programme with the child
- medical conditions - list of medical conditions that may limit physical activity or information the provider needs to be aware of for the child/parent or carer.
The Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013 - Part 3 allows us to collect this data.
We only keep the data for the time specified in our retention schedule or as required by law.
We have a duty to protect public funds so may use the information we have for the prevention and detection of fraud. We may share this information with other bodies for these purposes. We may also share this information with other parts of the council or other relevant organisations for purposes which may include enforcement.
We may share data with our internal audit team to evaluate the effectiveness of the organisation’s risk management, control and governance processes. We may also share your data with the council's fraud team to help to prevent and detect fraud.
Data protection law provides you with certain rights, however not all of these rights will be available to you in all situations. Where we are under a legal duty to use data for a particular purpose you will not have the right to prevent it being used in that way:
- you can ask to see the information we hold about you
- you can ask what is being done with the information we hold about you
- you can ask to have some of the data we hold about you deleted.
- you can ask us to review a decision made about you by a computer, and ask for a new decision to be made by a person
- you can ask us to stop processing the data we hold about you
- you can ask us to make changes to data about you that you believe is inaccurate
- in some circumstances you can ask us to help you move your information to another organisation
- you can ask us to restrict or limit what we do with your data, for example if you believe the data we hold is inaccurate, or if you believe the processing in unlawful
- Who to contact if you have questions
-
If you wish to contact us in relation to any of your information rights, email foi@stoke.gov.uk or write to Information Rights Team, Floor 2, Civic Centre, Glebe Street, Stoke-on-Trent ST4 1HH.
Complete the online form
If you wish to complain about how your personal information has been handled by Stoke-on-Trent City Council, contact the information rights team in the first instance using the details above. If you are not satisfied you can complain to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or call 03031231113