- How we use your data
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Although this survey is being carried out on an anonymous basis, and we ask you not to identify yourself, it may be possible in a small number of cases for individuals to be identifiable from a combination of their responses. There is also the potential that despite our request not to, individuals may in error disclose personal data in the free text boxes. Therefore, whilst the Council will redact and remove any such data when reviewing survey responses, it is necessary to issue a privacy notice.
Section 2B of the National Health Services Act 2006 gives local authorities power to perform the public health function gives local authorities power to perform the public health function. This means the council has a ‘duty to improve the health of the people and will have responsibility for commissioning appropriate public health services’.
The NHS Health Check programme is a national mandated public health programme which provides a preventative service to screen eligible residents for certain health conditions; such as cardiovascular disease (heart disease), type 2 diabetes, kidney disease and certain types of dementia. Though it is a NHS service, it is commissioned by the Local Authority, in this case Stoke-on-Trent City Council.
The official authority for the NHS Health Check is provided by The Local Authorities (Public Health Functions and Entry to Premises by Local Healthwatch Representatives) Regulations 2013 and The Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013.
Details collected on an anonymous basis as part of the NHS Health Check survey feedback include the following:
- Whether you are registered with a GP surgery.
- When you last had contact with your GP surgery.
- Your thoughts and feedback on your local GP service.
- Your awareness of NHS Health Check programme.
- Your thoughts and feedback on the NHS Health Check programme.
- Where you would prefer to attend an NHS Health Check.
- How you would prefer to be invited to an NHS Health Check.
- Whether you would engage with lifestyle services, if referred by the NHS Health Check Programme.
- Your age within an age banding (under 40 years, 40-74 years, 75+ years).
- Your ethnicity.
- Your sex assigned at birth.
- Your gender identity.
- Your current employment status.
- Your current housing situation.
- The first 3 characters of your postcode.
- Any other comments or feedback you’ve shared.
How we manage any personal data collected
As noted above Stoke-on-Trent City Council Public Health’s trained team of officers will redact and delete any personal data collected through the survey responses.
Prior to its deletion, the lawful bases for processing this data under GDPR:
- article 6 (1) (e): for the performance of a task carried out in the public interest
- article 9 (2) (h): for the provision of health or social care or the management of health and social care systems and services
- article 9 (2) (i): for reason of public interest in the area of public health
Stoke-on-Trent City Council is a data controller for any personal information held in relation to the NHS Health Check feedback survey responses.
Prior to being deleted, data received electronically will be stored within a secure cloud network owned and managed by Stoke-on-Trent City Council which is only accessible by authorised public health staff.
Where study data is collected on paper it will prior to redaction and deletion be held securely, in a locked room or locked cabinet that is accessible only to the public health team and relevant regulatory authorities.
We may share data with our internal audit team to evaluate the effectiveness of the organisation’s risk management, control and governance processes.
Data protection law provides you with certain rights, but not all of these rights will be available to you in all situations. Where we are under a legal duty to use data for a particular purpose you will not have the right to prevent it being used in that way:
- you can ask to see the information we hold about you
- you can ask what is being done with the information we hold about you
- you can ask to have some of the data we hold about you deleted
- you can ask us to review a decision made about you by a computer, and ask for a new decision to be made by a person
- you can ask us to stop processing the data we hold about you
- you can ask us to make changes to data about you that you believe is inaccurate
- in some circumstances you can ask us to help you move your information to another organisation
- you can ask us to restrict or limit what we do with your data, for example if you believe the data we hold is inaccurate, or if you believe the processing in unlawful
- Who to contact if you have questions
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If you wish to contact us in relation to any of your information rights, email foi@stoke.gov.uk or write to Information Rights Team, Floor 4, Civic Centre, Glebe Street, Stoke-on-Trent ST4 1HH.
If you wish to contact us in relation to the survey’s content or questions, email publichealth@stoke.gov.uk or write to Health Protection, Public Health, Floor 3, Civic Centre, Glebe Street, Stoke-on-Trent ST4 1HH.
https://www.stoke.gov.uk/homepage/117/feedback_form
If you wish to complain about how your personal information has been handled by Stoke-on-Trent City Council, contact the information rights team in the first instance using the details above. If you are not satisfied you can complain to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or call 03031231113