- How we use your data
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The Health and Social Care Act 2012 under Section 12 gives local authorities power to perform the public health function. This means the council now has a ‘duty to improve the health of the people and will have responsibility for commissioning appropriate public health services’
We are a data controller for the personal information we hold about you in relation to Y Weight (adult weight management service).
The data will be used:
- to confirm you meet the criteria to access the programme
- to make contact with you to provide further information and an invitation to attended the Y Weight adult weight management programme and related follow-up session (takes place between six and 12 months)
- to inform your GP or other health care professionals where relevant if you:
- have not been available to contact
- declined the programme
- did not attend after being booked onto a programme
- did not complete the programme
- completed the Y Weight programme (attended four or more of the six sessions)
- for monitoring, evaluation and audit purposes. This will include a breakdown of the number of referrals and outcomes. No individualised personal details are submitted. This is conducted by Stoke-on-Trent City Council health and leisure team) and XPERT Health (licensor)
- We will also share the data on service use and outcomes without any personal information with Public Health England (PHE) and the successor Government Agency, the Office for Health Promotion, for monitoring and evaluation purposes.
Public Health England (PHE) is responsible for monitoring access to and the effectiveness of behavioural weight management services across England.
To support this, we share information about you and the weight management treatment you receive with PHE. To protect your confidentiality, the information we share is de-personalised only, which means it cannot be used by PHE to identify you.
You can find out more about Public Health England and how it is monitoring adult weight management services at https://www.gov.uk/government/collections/weight-management-guidance-for-commissioners-and-providers#adult-weight-management.
The lawful basis for processing this data under the GDPR is:
- article 6 (1) (e): for the performance of a task carried out in the public interest
- article 9 (2) (i): for reason of public interest in the area of public health
We have a duty to protect public funds so may use the information we have for the prevention and detection of fraud. We may share this information with other bodies for these purposes. We may also share this information with other parts of the council or other relevant organisations for purposes which may include enforcement.
We may share data with our internal audit team to evaluate the effectiveness of the organisation’s risk management, control and governance processes. We may also share your data with the council's fraud team to help to prevent and detect fraud.
Data protection law provides you with certain rights, however not all of these rights will be available to you in all situations. Where we are under a legal duty to use data for a particular purpose you will not have the right to prevent it being used in that way.
- you can ask to see the information we hold about you
- you can ask what is being done with the information we hold about you
- you can ask to have some of the data we hold about you deleted
- you can ask us to review a decision made about you by a computer, and ask for a new decision to be made by a person
- you can ask us to stop processing the data we hold about you
- you can ask us to make changes to data about you that you believe is inaccurate
- in some circumstances you can ask us to help you move your information to another organisation
- you can ask us to restrict or limit what we do with your data, for example if you believe the data we hold is inaccurate, or if you believe the processing in unlawful
- Who to contact if you have questions
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If you want to speak to someone about this service please contact:
Y Weight - Adult Weight Management Service
City of Stoke-on-Trent
Civic Centre
Glebe Street Stoke-on-Trent
ST4 1HH
Tel: 0800 085 0928
E-mail: lifestyle.services@stoke.gov.uk
If you wish to contact us in relation to any of your information rights, email foi@stoke.gov.uk or write to Information Rights Team, Floor 2, Civic Centre, Glebe Street, Stoke-on-Trent ST4 1HH.
If you wish to complain about how your personal information has been handled by Stoke-on-Trent City Council, please contact the Information Rights Team in the first instance using the details above. If you are not satisfied you can complain to the Information Commissioner’s Office at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, Tel: 0303 123 1113Information Commissioner's Office website
You can find details of how we handle your personal information by visiting www.stoke.gov.uk/dataprotection
For any general enquiries you can contact the council by phone on 01782 234234, via email to enquiries@stoke.gov.uk or by writing to us at Civic Centre, Glebe Street, Stoke-on-Trent, ST4 1HH.